Office Manager – Representative Office of an International Company
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The Representative Office of an international company in Moscow is looking for a proactive Office Manager to provide essential operational support. You are welcome to join a team of dedicated professionals to work in a vibrant multicultural environment.
Key Responsibilities:
• Oversee office upkeep, ensure equipment is functioning well, and coordinate any necessary repairs.
• Handle orders for stationery and office supplies.
• Manage vendor relationships and negotiate contracts (for office leases, service providers, etc.).
• Monitor office budgets, ensure timely receipt of closing documents from suppliers, and prepare relevant reports.
• Liaise with IT contractors to resolve technical issues.
• Offer administrative support to staff, including travel arrangements, corporate events, visa processing, procurement, and general office needs.
• Organize meetings, conferences, and corporate events effectively.
• Assist in onboarding new hires and coordinate with HR service providers.
• Streamline workflows and administrative procedures for efficiency.
• Supervise cleaning, catering, and security services.
• Plan and execute business events thoughtfully.
• Undertake tasks assigned by the Head of the Representative Office.
Requirements:
• Proven experience as an Office Manager or Administrator (basic knowledge of budgeting/accounting is a plus).
• Proficiency in MS Office, particularly Excel and Outlook.
• Strong time-management and prioritization skills to thrive in a multitasking environment.
• A proactive approach with keen attention to detail and accountability.
• Excellent verbal and written communication skills.
• Proficiency in English at a B2 level or higher.
Pls feel free to contact us at:
mklekovkina@protalentlab.com
cv@protalentlab.com
The Representative Office of an international company in Moscow is looking for a proactive Office Manager to provide essential operational support. You are welcome to join a team of dedicated professionals to work in a vibrant multicultural environment.
Key Responsibilities:
• Oversee office upkeep, ensure equipment is functioning well, and coordinate any necessary repairs.
• Handle orders for stationery and office supplies.
• Manage vendor relationships and negotiate contracts (for office leases, service providers, etc.).
• Monitor office budgets, ensure timely receipt of closing documents from suppliers, and prepare relevant reports.
• Liaise with IT contractors to resolve technical issues.
• Offer administrative support to staff, including travel arrangements, corporate events, visa processing, procurement, and general office needs.
• Organize meetings, conferences, and corporate events effectively.
• Assist in onboarding new hires and coordinate with HR service providers.
• Streamline workflows and administrative procedures for efficiency.
• Supervise cleaning, catering, and security services.
• Plan and execute business events thoughtfully.
• Undertake tasks assigned by the Head of the Representative Office.
Requirements:
• Proven experience as an Office Manager or Administrator (basic knowledge of budgeting/accounting is a plus).
• Proficiency in MS Office, particularly Excel and Outlook.
• Strong time-management and prioritization skills to thrive in a multitasking environment.
• A proactive approach with keen attention to detail and accountability.
• Excellent verbal and written communication skills.
• Proficiency in English at a B2 level or higher.
Pls feel free to contact us at:
mklekovkina@protalentlab.com
cv@protalentlab.com
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