Executive Personal Assistant to the Principal Shareholder

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A renowned investment company is seeking an exceptional Executive Personal Assistant to provide comprehensive, high-level support to its Principal Shareholder. The Shareholder is a prominent figure in the global business community, recognized among Russia's Forbes Top 30.
The role is based in a prestigious central Moscow office and demands a unique blend of professionalism, discretion, and proactive management to ensure the seamless operation of both complex business and private affairs.

Your Role & Mission:
To serve as the primary administrative and logistical cornerstone for the Shareholder and his family, acting as a trusted coordinator, gatekeeper, and executor. You will ensure absolute efficiency, privacy, and the highest standard of support across a dynamic spectrum of business and personal engagements worldwide.

Key Areas of Responsibility:
Executive Office Management:

• Full management of a complex Outlook calendar, scheduling, and prioritization for global business and personal commitments.
• Professional preparation of documents, presentations, and correspondence using MS Office suite.
• Seamless coordination of high-level video conferences (Zoom, MS Teams) and hybrid meetings.
• General administrative and office support, acting as a central liaison.

Global Travel & Logistics Coordination:

• End-to-end organization of extensive international and domestic travel (business & personal): flights, VIP services, accommodation, ground transportation.
• Comprehensive visa support and preparation of all related documentation.
• Planning and execution of sophisticated personal trips and corporate offsites without direct accompaniment.

High-Level Document & Event Management:

• Meticulous handling of confidential documentation: contracts, tax forms, banking applications, immigration paperwork.
• Management of financial paperwork: invoices, receipts, insurance policies, expense reports.
• Expert-level liaison with organizers of major international and Russian forums/conferences (registration, delegate coordination, preparatory materials).
• Support in organizing and executing high-profile corporate and private events.

Confidential Family Office Support:

• Discreet and efficient execution of personal tasks and errands for the Shareholder's family.
• Maintaining the utmost confidentiality and professionalism in all private matters.

Candidate Profile & Requirements:

• Experience: 3-5+ years of proven experience as a Personal/Executive Assistant to C-level executives or UHNWI, with a track record in a demanding, international environment.
• Expertise: Direct, hands-on experience in all listed responsibility areas, particularly with complex international travel, visa processes, and high-stakes event coordination.
• Education: Bachelor's degree.
• Languages: Fluent English (written and spoken) is mandatory; proficiency in additional languages is a strong advantage.
• Technical Skills: Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word) and modern communication platforms.

Personal Qualities:

• Exceptional discretion, integrity, and professionalism.
• Outstanding organizational skills and a systematic, detail-oriented approach.
• High stress tolerance, flexibility, and a solutions-focused mindset.
• Proactive, anticipatory nature with superb problem-solving abilities.
• Positive demeanor, strong communication skills, and grace under pressure.
• Commitment to accuracy, excellence, and continuous learning.

Pls feel free to contact us at:
ta@protalentlab.com
cv@protalentlab.com